Terms & Conditions
NEXUSBALL RALLY TERMS AND CONDITIONS OF ENTRY (version 1.4 – updated Sep 14, 2021)
- General Information
1.1 The NexusBall Rally (the “Event”) is not a race or a competition.
1.2 You must not compete in any manner with other Participants. You must not place any bets of any kind in relation to the Event. You must drive safely in accordance with all road laws in each country and with proper courtesy to all other participants and members of the public. In particular, you must not drive recklessly. If you are seen driving recklessly or otherwise not in compliance with all Applicable Laws (see section 12 below) by the Organizer, its employees, nominees, or other Participants you will be removed and prohibited from taking any further part in the Event.
1.3 Your approval of “I agree to the Terms & Conditions.” shall be deemed to be your acceptance of these Terms and Conditions. If you have any questions regarding these Terms and Conditions or need any further clarification you should contact the Event Organizers before signing up. If you do not agree with any part of these Terms and Conditions you should not sign up or participate in the Event.
You must be 18 or above on the first day of the event in order to participate in the Event. All drivers must be over 18 with a full license.
- License and Passport
You must hold a current, valid and unrestricted driver’s license that will be accepted in any and all countries and a current and valid passport together with the relevant visa(s) for each country visited on the Event during the route. It is your own responsibility to ensure you are in possession of the correct documents you may require for the Event.
4.1 You must obtain and maintain appropriate insurance to cover your participation in the Event, this is your sole responsibility.
4.2 You agree to check with your insurance company before you enter the Event to ensure you are covered to participate.
4.3 You may be required to provide proof of insurance at registration. When participating in the event you must ensure you carry a copy of your insurance with you.
- Sign-up, Entry Fee, and Payment
5.1 The agreement becomes binding when the organizer has confirmed the customer’s sign-up in writing unless otherwise agreed. The organizer must confirm the customer’s order without delay. The right of withdrawal does not apply to agreements on package travel.
5.1.1 The 14-day right of withdrawal applies when booking a package trip, this period starts from when NexusBall receives the booking, during this period the customer can cancel the trip free of charge.
5.2 The main customer is the person in whose name the agreement has been made. The main customer is first stated in the booking documents or in another clear way. The main customer is responsible for payment according to the agreement. All changes and any cancellations must be made by the main customer. Exceptions can be made if the main customer becomes seriously ill and is unable to carry out the change or cancellation. The main customer is responsible for providing the organizer with correct booking information for other customers covered by the agreement. Any refund is made to the main customer.
5.4 To participate in the event you must pay the Entry Fee.
5.4.1 The Entry fee is stated on the sign-up page and the booking confirmation.
5.3 You are responsible for paying the Entry Fee, plus any additional fees or fines that may arise and the fees for any additional co-driver in your vehicle. Any Unauthorized Participants in your car who are identified as not paying the correct Entry Fees will be removed from the Event and you will be invoiced with payment required within seven days of invoice.
5.4 Participation in the Event is only confirmed once the Entry Fee has been received and confirmed by the Organizer. Until such time, no places or team numbers are confirmed (but can be communicated), and any invoiced and unconfirmed spaces can and will be sold to the waiting list.
5.5 There is a cost of 15.000 SEK per additional person added in the participating car up to four people per car.
5.6 There is a cost of 10.000 SEK per two persons per car if you would like single hotel rooms throughout the trip, this does not apply on any ferries. E.g. one car with two participants with single rooms during the Event = 10.000 SEK plus 39.990 SEK to participate.
- Refunds and Cancellation
6.1 If you have to withdraw from the event for any reason you should notify the Organizer via email (email@example.com) immediately.
6.2 The 14-day right of withdrawal applies when booking a package trip, this period starts from NexusBall receives the booking, during this period the customer can cancel the trip free of charge. The Organizer will reimburse the Entrants no later than 30 days from the day on which the Organizer receives the Participants cancellation notice. We will use the same means of payment as the Participants used for the transaction, and the Organizer will not incur any fees for such reimbursement.
6.3 After the 14 day cancellation period you agree that any part of the Entry Fee will be non-refundable under any circumstances.
6.4 The Organizer reserves the right to amend the advertised route and/or dates at any stage without refunding any entry fees. All Participants will be notified of any changes in this instance via email.
6.5 The customer has the right to cancel packages. The organizer reserves the right to request compensation from the customer for the costs that the organizer incurs as a result of the cancellation. The organizer may set reasonable standardized cancellation fees based on the time of cancellation. If the organizer has not set any standardized cancellation fees, the organizer is entitled to a reasonable cancellation fee.
6.5.1 Cancellation notices must be sent to NexusBall at firstname.lastname@example.org. Cancellation must be made immediately when obstacles to the implementation of the package arise. Cancellation shall be deemed to have taken place at the time when the notice of cancellation was received by NexusBall. Cancellation fees are calculated according to section 6.5.2 below.
6.5.2 When canceling packages with transport (eg flight, boat, or train) the following applies. If cancellation is made:
- earlier than 120 days before departure, the customer must pay the registration fee as a cancellation fee.
- In case of cancellation thereafter, but earlier than 90 days before departure, the customer must pay 25% of the package price, however, at least the registration fee.
- In case of cancellation thereafter, but earlier than 60 days before departure, the customer must pay 50% of the package price, however, at least the registration fee.
- If cancellation occurs within 30 days before departure, the customer must pay the entire package price
- Transferal of Entry Fee or place in the event
7.1 The Entry Fee is non-transferable to any other future Events or as any part payment of any future events held by the Organizer.
7.2 If you want to transfer your place to another individual then you must inform the Organizer in writing at least one month before the event. The Organizer reserves the right to approve the proposed transferee.
- Unauthorized Participants
8.1 To participate in the event you must pay the Entry Fee.
8.2 Unauthorized Participants are individuals who have not paid the Entry Fee and are therefore not either the named driver or co-driver and subsequently are not recognized or accredited Participants of the Event.
8.3 Any unauthorized individual and/or Unauthorized Participants, without exception, seen to be participating in the Event in any way will be charged immediately for their participation by the Organizers. If an Unauthorized Participant has been introduced by you the charge will be payable by you.
8.4 For the avoidance of doubt a Participant cannot invite an individual to participate in the Event unless they are the named driver or co-driver recognized by the Organizer.
8.5 For the avoidance of doubt, participating in the event includes but is not limited to: being a passenger in or driving a participating car for any part or any stage of the Event when you are not registered as a driver or co-driver on the Event; being inside the car displays without accreditation provided by the Organizer; attending any dinners or events inside the NexusBall Hotels or at any other location where a NexusBall dinner or event is hosted; attending the NexusBall checkpoints; attending NexusBall parties where they are not named on the guest list; attending Drivers Briefing, Drivers Registration or any other occasion hosted during then Event.
- Personal Acquisitions
The Entry Fee into the event does not include personal acquisitions and/or disbursements including without limitation, petrol, telephone bills, or other expenses and disbursements incurred while staying in any of the hotels or venues (including courier/postal charges relating to sending luggage and room service charges), fines of any sort, or damage caused at any venue visited.
- Support Cars
10.1 Support Cars are determined to be a car that gives assistance to participating cars and participants on the Event.
10.2 Participants of support cars must also pay the entry fee for the event.
10.3 Support Cars are not in any way affiliated with the Event and as such do not require any branding pertaining to the Event, the route, Sponsors, personal sponsors team names, or team numbers.
10.4 If you would like to add a support vehicle you must notify NexusBall at least one month prior to the event you’re participating in.
- Hotel Rooms
11.1 Included in your Entry Fee you will receive one room at each overnight location on the Event.
11.2 All hotel rooms will consist of either a king bed or twin beds for you and your co-driver to share. If you do not wish to share a room with your co-driver then you may purchase an additional room from NexusBall.
11.3 All ferry rooms will consist of either a king bed or twin beds or four beds for you and your co-driver to share. If you do not wish to share a room with your co-driver then you may purchase an additional room from NexusBall.
12.1 You must comply with all applicable laws and regulations of the country and/or states in which you are traveling (“Applicable Laws”), including without limitation all speed regulations, laws of the road, laws relating to the safety of your vehicle, and laws relating to the possession or use of alcohol, drugs or other prohibited substances. If you breach any Applicable Laws, the Organizer reserves the right at its sole discretion and without being subject to any appeal to prohibit you from participating further in the Event without giving any refund.
12.2 You must participate in the Event in the vehicle you stated. You will only be able to participate in another vehicle subject to the Organizer’s consent (which it is entitled to withhold at its absolute discretion). If the Organizer does not consent to you participating in a vehicle other than the one stated in the entry form, you shall be refused access to further participating in the Event (and you shall not be entitled to a refund of your Entry Fee).
12.3 The person(s) entering the Event and named on the Entry Form must participate in the Event. If for whatever reason you are unable to participate, your entry place is not transferable, but you may transfer your place to another individual as outlined in Clause 7.
13.1 The Organizer accepts no responsibility or liability for (a) the consequences of you being refused passage and/or entry/exit to or from any country visited en route or (b) any damage that may be caused to your vehicle or damage to or loss of contents in the vehicle if taking temporary control of it.
13.2 Any additional costs incurred on the Event are your own responsibility and the Organizer reserves the right to recover any fees incurred arising out of your actions.
13.3 You must provide vehicle registration plates for both the front and rear of your vehicle. Failure to do so may prevent access to a country. It is your responsibility to ensure that you and your vehicle are compliant with locally applicable laws along the route (including limit weight, width, lighting, and visibility). All drivers must carry their full driving license, vehicle registration documents which are relevant to the country of registration, proof of vehicle tax and insurance, and any necessary certificates and/or consents for use of the vehicle on public roads within the country of registration (where relevant). All information that the Organizer requests from you in relation to your own personal details and those of your vehicle must be accurate and complete in all material respects and you warrant to the Organizer that all information which you provide is true and accurate to the best of your knowledge.
14.1 You must conduct yourself appropriately at all times and abide by all the rules of the hotels and other venues used during the Event.
14.2 When ‘checking in’ to all hotels a credit card must be provided as a security guarantee against any and all incidental charges and any damage to the hotel property. Any such costs incurred must be paid for by you before ‘checking out’ or such costs may be automatically debited from your credit card in accordance with the individual hotel’s policies.
- Intoxicating Substances
15.1 You must not consume alcohol while driving.
15.2 You must not drive under the influence of alcohol or any other intoxicating substance at any time.
15.3 If the Organizer finds you to be under the influence of alcohol while driving or attempting to drive or under the influence of any illegal or intoxicating substances the Organizer reserves the right to prohibit you from participating further in the Event.
15.4 There will be routine breathalyzer checks on participants. The Organizer reserves the right to prohibit you from participating further in the Event if you refuse a breathalyzer check.
You must not drive if your ability to do so safely and properly is in any way compromised by illness, lack of adequate rest, or any other condition.
It is a condition of your entry to the Event that you agree to indemnify the Organizer, its directors, officers, employees, agents, and consultants against any and all claims, lawsuits, and causes of action whatsoever or howsoever arising and brought against the Organizer by any third party as a result of your action or participation in the Event, including without limitation, your violation of any Applicable Laws or laws or regulations or your breach of these Terms and Conditions.
- Force Majeure
18.1 The Organizer, its directors, employees, sponsors, advisors, agents, and consultants are not responsible if they cannot fulfill their obligations resulting from this contract (including without limitation the holding of the Event or any part of it) in cases of fire, earthquake, epidemic diseases announced by the World Health Organization, cyclone, flood, aridity, strike, lightning, war in the country, revolution, civil war, terrorist activities and similar troubles, blockade, embargo, confiscation and expropriation, and in other cases defined as Force Majeure by any applicable laws and/or Applicable Laws and regulations.
18.2 The Organizer cannot be held responsible if it is not possible for it to fulfill any one of its obligations or if a delay occurs in fulfilling its obligations due to any reason or situation beyond its will power and control, including but not limited to incidents arising from the operations of law enforcement in any territory, the general instructions of any relevant official institution, provisions of law, regulation and statute, instructions given by authorized officials such as police and government officials, extraordinary situations, and other force majeure events. For the avoidance of doubt, if the Organizer acting reasonably decides to call off the Event either before the Event or during the Event due to an incident (such as a death or serious injury in connection with the Event, or an event that otherwise naturally detracts from the Event), such event will be considered to be a force majeure event in accordance with this clause and the Organizer will have no liability, in particular and without limitation, to refund the Entry fee or any part of it to any Participant.
19.1 You agree to have the official sticker pack applied to your vehicle by Organizer’s nominees and to maintain them on your vehicle during the entire Event. This consists of the NexusBall Rally logo and all official partners and sponsors names and logos as well as your allocated team number.
19.2 You shall not deface, cover-up, or otherwise obscure such stickers and shall use all reasonable endeavors to keep them visible at all times. Stickers are not permanent and easily removable without damaging vehicle finishes. The Organizer will therefore not be responsible for claims for damage to vehicle finishes as a result of the application or removal of such stickers.
19.3 You shall not be entitled to use any of the Organizer’s, partners’, or sponsors’ logos, trademarks, or name for any purpose whatsoever. In particular, you shall not be entitled to use the NexusBall Rally logo or name on any website or in printed materials.
19.4 The Organizer shall not be responsible for any damage caused to your vehicle during the application or removal of the official sticker pack. Any issues should be discussed directly with the company responsible for the application or removal.
- Personal Sponsorship
20.1 Personal sponsorship for your vehicle is only permitted if you obtain the Organizer’s prior written consent at least 30 days prior to the commencement of the Event.
20.2 Subject to obtaining the Organizer’s prior written consent as to the identity of your personal sponsor(s), you will be entitled to place your own sponsors/sponsors names, marks, and/or logos on your vehicle provided that your sponsor/sponsors does not / do not, in the Organizer’s opinion and at its sole discretion, compete or conflict with the Event’s Official sponsors.
20.3 Personal logos are to be produced at the cost of the Participant and applied in the designated areas only after the official sticker pack has been applied.
- Unauthorized Sponsorship
21.1 If you arrive at or attempt to participate in the Event with your vehicle, support vehicle displaying the branding of a sponsor that has not been authorized by the Organizer, you will be required at your own cost to remove such branding from your vehicle, failing which you shall be refused access to and participation in the Event (and you shall not be entitled to a refund of your Entry Fee).
21.2 All unapproved branding will be removed immediately by the Organizer without question or notification.
- Copying the Event
By approving these terms and conditions, you are agreeing that you will not organize, invest in or fund a rally or similar event which attempts to replicate the Event or any of its unique features, activities, and components or which seeks to benefit in any way from the Organizer’s branding or goodwill. Doing so will result in legal action by the Organizer and you hereby agree to remain liable for any and all costs incurred by the Organizer on a full indemnity basis.
- Violation of Terms
If you violate any of the above terms and conditions or refuse to follow the instructions given to you during the Event by the Organizer or any of its employees or nominees, you may be prohibited from further participation in the Event.
24.1 The Organizer reserves the right to refuse your entry or participation prior to and during the event at any time and for any reason whatsoever (without being obliged to disclose the reason).
24.2 In case of the cancellation of the Event or the refusal to allow you to participate further, no refund of the entry fee will be made.
- Image Rights
25.1 By participating in the Event you consent to be photographed and to be included in the filming of footage documenting the Event.
25.2 You hereby waive any and all rights of publicity or privacy and grant the Organizer a royalty-free license to utilize and exploit your appearance in the Event in any and all manner and media throughout the world in perpetuity.
25.3 You further agree that the Organizer has the sole discretion to use or refuse to use any photographs or footage in which you appear and that if the Organizer does use such photographs or footage, it may be edited at the Organizer’s sole discretion.
25.4 You consent to the use of your name, image, likeness, voice, and biographical material about you in connection with any and all footage, publicity, and related promotional material and for any and all publicity and promotional purposes.
25.5 You expressly release the Organizer, its directors, officers, agents, employees, consultants, licensees, and assignees from and against any and all claims which you have or may have for invasion of privacy, defamation or any other cause of action arising out of the production, distribution, broadcast or exhibition of photographs, footage or any promotional materials.
- Personal Filming
26.1 You are entitled to take photographs and film footage of your participation in the Event for non-commercial purposes only (that is for personal and private use only).
26.2 You are not entitled to reproduce or use photographs or footage of the Event on any website for a commercial purpose, in any printed media or matter, or in any television program without first obtaining the prior written consent of the Organizer.
26.3 In all circumstances (both commercial and non-commercial) you agree not to photograph, record, reproduce, publicize digitally or in printed media any road traffic accidents, which may occur during the Event.
- Media Appearances
27.1 You shall not be entitled to arrange or conduct any media appearances or make statements to the press relating to your participation in the Event without obtaining the prior written consent of the Organizer.
27.2 In the event that any press statements or media appearances are issued or required in any way in connection with your participation in the Event, you will co-operate fully with the Organizer in such activities.
- Change of Terms
28.1 The Organizer reserves the right to change these terms and conditions from time to time, the update will be announced at the news section of the NexusBall Rally website. It is your responsibility as a participant to continuously check if the terms and conditions have changed. If you don’t agree with the new terms and conditions you must notify the Organizer within 7 days after the update.
28.2 You shall be deemed to have accepted the amended terms and conditions by participating in the Event and/or accepting these terms and conditions.
- Entire Agreement
These Terms and Conditions of Entry, the Waiver and the Entry Requirements Form constitute the whole agreement between the parties and supersede any previous arrangement, understanding, or agreement reached between the parties whether in oral or written form.
You agree to keep confidential, and not disclose to any third party, details of any incidents that occur during the Event including, without limitation any and all details of any road traffic accidents that may occur during the Event.
- Swedish Law
Swedish law governs these terms and conditions, and you hereby irrevocably submit to the exclusive jurisdiction of the Courts of Sweden in relation to any disputes arising from the terms of this agreement including non-contractual disputes and in relation to its subject matter or formation.
Release and Waiver of Responsibility
- Risks Associated with Participation
I acknowledge and accept that participation in an event such as the NexusBall Rally (the “Event”) is potentially dangerous and that there are numerous risks associated with my participation. Such risks and dangers include, but are not limited to, traffic accidents, collisions with pedestrians, vehicles, other drivers, and/or fixed or moving objects, and the negligence of other drivers. Further, I fully understand and accept that my participation in the Event may result in serious bodily injury and/or death to myself, or others. I further realize and understand that the route of the Event will require driving on public roadways upon which the hazards of traveling are to be expected. Further, I realize that participation in the Event will require strenuous physical exertion, as participants will be required to drive for very long periods of time over several days, including the risk of driving through inclement weather.
- Assumption of the Risks
With full knowledge and understanding of the risks associated with my participation in the Event, I enter the Event voluntarily and fully accept and assume every such risk for loss, damage, or personal injury (including death).
- Compliance with Terms and Conditions
I agree to comply with all the Event’s terms and conditions of entry. I acknowledge and understand that the Organizer of the Event will use reasonable efforts to ensure that all other participants abide by the terms and conditions of entry, but that it cannot guarantee that the participants will abide by these terms and conditions.
- Release of Liability
In consideration for being permitted to participate in the Event, I hereby waive, release, and forever discharge, for myself, my heirs, executors, administrators and legal representatives, any and all rights and/or claims which I have, may have, or may hereafter accrue to me against the Organizer, its officers, directors, employees, consultants, agents and event sponsors for any and all damages, personal injuries (including death), and/or claims which may be sustained by me or my vehicle directly or indirectly arising out of my participation in the Event (including the application of emergency or medical services at the Event) even if the damages, injuries (including death), and/or claims are caused by the negligence of those persons listed above or otherwise (including out of the transportation of my vehicle by air arranged by the Organizer) save that nothing in these Terms and Conditions shall be construed as excluding or limiting the Organizer’s liability for personal injury or death arising from its negligence or the negligence of persons under its control. Further, I covenant not to sue the Organizer, its officers, directors, employees, consultants, agents, and Event sponsors for any and all damages, personal injuries (including death), and/or claims which may be sustained by me directly or indirectly arising out of my participation in the Event. This release and discharge include, but is not limited to, claims for personal injury, death, property damage, economic loss, breach of contract, lost wages, contribution indemnity, indemnity, punitive damages, negligence, or any other legally recognizable claim arising out of my participation in the Event (including all legal costs associated with such claims).
I hereby agree to release, defend, indemnify, and hold harmless the Organizer, its officers, directors, employees, consultants, agents, Event sponsors, and licensees and assigns from and against any and all claims, demands, damages, suits, liabilities, or actions arising directly or indirectly out of my actions or otherwise from my participation in the Event whether made or claimed during or after the Event, including all associated costs and expenses and any amounts which the Organizer may pay as a settlement or compromise of any such claims or liabilities. I have read this waiver, fully understand its terms, and understand that I have given up substantial rights by signing it. I have done so freely and without inducement, coercion, or duress. I intend this waiver to be a complete and unconditional release of all liability to the greatest extent allowed by law. I agree that, if any portion of this waiver is held to be invalid, the balance of the waiver shall continue in full force and effect. Please note that by completing the entry form and accepting these terms and conditions you are concluding a legally binding agreement with us to participate in the Event on these terms and conditions.
By signing up for the Event, you accept and acknowledge that:
- a) you have read and fully understand the Terms and Conditions contained within this Agreement;b) you agree and abide by the Terms and Conditions contained within this Agreement;c) you have read, fully understand, and accept the terms of the Waiver;d) you acknowledge and accept that you have had the opportunity to take independent legal advice prior to signing this Agreement.
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